Rally Guide

1. Inform Wagon Master, David Crabtree, of your plans.
2. Confirm location, dates, and make final arrangements with campground or venue operator.
3. Select co-hosts.
4. Print “rally info” form from the CR website & e-mail the information to Wagon Master.
5. Calculate costs for food, beverages, campground/parking fees, and any other
miscellaneous expenses to arrive at the fee for attendees.
6. Write two articles for CR Rally Posting. The first article should be fairly brief with
the basics and just enough information to get people interested in your rally. The second
article should include all details: host and co-host names and phone numbers, dates,
check-in/check-out time, available facilities, food/beverages, activities, complete cost, and
detailed directions (include a map if possible) . Send to Wagon Master.
7. Rally registration forms for recording attendees are available on the CR website
8. Rally financial report forms are also on the website. Please fill this out completely & email
to Wagon Master.
9. Obtain CR FMCA directional signs from the host of the rally prior to yours.
10. CR has coffee pots and paper products you may need. Check the rally-bin for supplies
needed.
11. Are there interesting things to do in the area? Collect information, maps, and brochures
and have them available for attendees. Include highlights in the CR Rally Posting.
12. Plan meals. Secure food and supply sources in the area of the rally.
13. Enlist volunteers for parking, greeting, registration, meal set up and break down, meal servers, and coffee-makers.
14.Plan activities. These may include crafts, shopping trips, tours, or group games.
14. Make arrangements with the host or co-host of the next rally to pass the coffee pots,
signs, and recycling bin.
15. Write thank you notes if necessary.